Job Order: 4449
Staff Representative: Tim Jadwin
Position: Medical Education Coordinator
Location: Illinois
Company Summary:
Healthcare communications agency specializing in developing strategic healthcare communications through various sales promotions and educational solutions for healthcare clients.
Description:
Assist Event Planning Manager with scheduling and coordination of various scheduled speaker programs, and daily maintenance of speaker website and databases. Meeting coordination to include: air travel arrangements, ground transportation, hotel accommodations, and restaurant reservations.
Other Responsibilities:
- Maintain speaker database and website (update, monitor, user maintenance)
- Confirm and coordinate speaker programs
- Generate Meeting Correspondence: invitation, confirmation letter, travel confirmation, av requests, thank-you letters
- Speak directly with sales representatives or requesting institutions to finalize speaker program details
- Process slide/CD duplication orders
- Create and distribute monthly reports for speaker programs
- Process all meeting fees, vendor payments, and airfare charges
- Process honorarium and expenses reimbursement for each speaker
- Routing of all correspondence through agency proof reading department
- Work with the creative department to construct tent cards and name badges
- College Degree, emphasis in Communications/Marketing, 2 years professional business experience in medical, healthcare industry preferred.
- Excellent verbal and written skills, highly organized, good time management skills, ability to multi-task, prioritize and troubleshoot. Very detail oriented, self starter, proactive, extremely accurate using required software programs.
- Microsoft Office, with STRONG emphasis on Access, Excel and Mail Merging - database management, Internet
