Job Order: 4812
Staff Representative: Tim Jadwin
Position: Associate Program Manager
Location: New York
Company Summary:
An ACCME-accredited, full-service, medical education company.
Description:
Role(s):
The Associate Program Manager leads the development of many aspects of accredited programming. Depending on the scope and nature of each project, this responsibility can range from managing all aspects of the program from inception to completion, to managing segments of a program on which a Program Manager or Program Director is taking a primary lead. The number of simultaneous projects is dependent on the scope and nature of each initiative, as well as on the skills of the individual.
Fulfillment of these responsibilities requires interaction with/facilitation of multidisciplinary project teams, interfacing with each department within the company, meeting customer and management expectations, establishing strong faculty relationships, and contributing to the on-budget, on-time, on-strategy status of each program. The Associate Program Manager also contributes to budget development, maintenance and reconciliation, managing external suppliers, and providing ongoing updates to internal team and grantor contact(s).
In order to perform these functions, the Associate Program Manager must have strong verbal and written communication skills. He/she must also be highly organized, have experience working on multidisciplinary teams, be adept at multitasking and prioritizing activities, have basic financial management skills, and be able/eager to motivate others.
Responsibilities:
- Maintain timely and professional written and verbal communications with faculty and grantor as they pertain to specific program involvement.
- Ensure customer expectations are met on all levels of program activity.
- Gain an increasing knowledge of CME/CE and disease states and the healthcare industry.
- Contribute to development of new educational grant requests including budget development activities.
- Manage budgeting, financial monitoring, and reconciliation of individual projects (with Director and/or Vice President, Accredited Programming as advisor).
- Schedule and conduct start-up, internal, and final team meetings for each project, establish and maintain time and events schedules, and provide updates as required by project team and vehicle to accomplish each initiative.
- Facilitate progress of multidisciplinary project teams to ensure within-budget, on-time, and educational objectives are meet.
- Oversee/manage development of all program activities, including faculty recruitment and ongoing communication, audience generation, content development, logistics management, registration/participant communication, production of materials, supplier performance, central file management.
- Understand and adhere to all CME/CE guidelines (AMA, OIG, FDA, ACCME, ACPE, and IACET) and ensure they are communicated, understood and followed by teams.
- Adhere to all policies and procedures.
- A bachelor’s degree is required. A degree in science or business is preferred.
- One to three years of relevant job experience is required.
- Previous experience with a CME/CE provider or healthcare communications environment is preferred.
- Project development and/or communications programming experience in a medical or healthcare environment is highly desired, and the ability to grasp and retain scientific information is required.
- Computer aptitude (Word, Excel, PowerPoint, Internet) is a must.
