Job Order: 5092
Staff Representative: Tim Jadwin
Position: Meeting Coordinator
Location: Connecticut
Company Summary:
Full-service, Continuing Medical Education (CME) agency that services strategic development and implementation of long-term medical education programs.
Description:
Job Responsibilities
Assist Event Planning Manager with scheduling and coordination of various scheduled client meetings, speaker programs, and daily maintenance of speaker website and databases. Meeting coordination to include: air travel arrangements, ground transportation, hotel accommodations, and restaurant reservations.
Other Responsibilities:
- Maintain speaker database and website (update, monitor, user maintenance)
- Confirm and coordinate speaker programs
- Generate Meeting Correspondence: invitation, confirmation letter, travel confirmation, av requests, thank-you letters
- Speak directly with sales representatives or requesting institutions to finalize speaker program details
- Process slide/CD duplication orders
- Create and distribute monthly reports for speaker programs
- Process all meeting fees, vendor payments, and airfare charges
- Process honorarium and expenses reimbursement for each speaker
- Routing of all correspondence through agency proof reading department
- Work with the creative department to construct tent cards and name badges
- College Degree, emphasis in Communications/Marketing
- 2 years professional business experience in medical
- Healthcare industry preferred.
- Excellent verbal and written skills
- Highly organized
- Good time management skills
- Ability to multi-task, prioritize and troubleshoot
- Very detail oriented, self starter, proactive, extremely accurate using required software programs.
- Microsoft Office, with STRONG emphasis on Access, Excel and Mail Merging - database management, Internet
