All fees are paid by our clients. Our services are free to applicants.

Job Order:

5092

Staff Representative:

Tim Jadwin

Position:

Meeting Coordinator

Location:

Connecticut

Company Summary:

Full-service, Continuing Medical Education (CME) agency that services strategic development and implementation of long-term medical education programs.

Description:

Job Responsibilities
Assist Event Planning Manager with scheduling and coordination of various scheduled client meetings, speaker programs, and daily maintenance of speaker website and databases. Meeting coordination to include: air travel arrangements, ground transportation, hotel accommodations, and restaurant reservations.

Other Responsibilities:

• Maintain speaker database and website (update, monitor, user maintenance)
• Confirm and coordinate speaker programs
• Generate Meeting Correspondence: invitation, confirmation letter, travel confirmation, av requests, thank-you letters
• Speak directly with sales representatives or requesting institutions to finalize speaker program details
• Process slide/CD duplication orders
• Create and distribute monthly reports for speaker programs
• Process all meeting fees, vendor payments, and airfare charges
• Process honorarium and expenses reimbursement for each speaker
• Routing of all correspondence through agency proof reading department
• Work with the creative department to construct tent cards and name badges

Requirements

• College Degree, emphasis in Communications/Marketing
• 2 years professional business experience in medical
• Healthcare industry preferred.
• Excellent verbal and written skills
• Highly organized
• Good time management skills
• Ability to multi-task, prioritize and troubleshoot
• Very detail oriented, self starter, proactive, extremely accurate using required software programs.
• Microsoft Office, with STRONG emphasis on Access, Excel and Mail Merging - database management, Internet

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