Job Order: 5260
Staff Representative: Tim Jadwin
Position: Meeting Planner
Location: New Jersey
Company Summary:
Agency specializing in medical communications and healthcare marketing.
Description:
- Will be responsible to plan and implement multiple, concurrent meetings providing excellent of all events with strong attention to detail and organization.
- Coordinate meeting-specific logistics including hotel, travel, audiovisual and meeting room setups, food & beverage, recreational activities and special events.
- Develop professional relationships with Congress/Association organizers, hotel contacts, DMC’s etc, that will ensure their commitment to providing excellent services for a successful program.
- Develop budget estimates and provide post-meeting reconciliation.
- Conduct site searches and negotiate favorable contracts with hotels and related venues; conduct site inspections when necessary.
- Evaluate, secure services, and provide oversight of third-party vendors (DMCs, audiovisual companies, etc).
- Develop and distribute professionally written correspondence to faculty and meeting attendees, including invitations, pre-trip letters, welcome packets and other company documents.
- Work with internal departments in the development of meeting materials.
- Create and maintain program timelines.
- Create and oversee accurate maintenance of program databases tracking all attendee information.
- Domestic and International travel required.
- 2-5 years experience in the development and implementation of medical education meetings and related events.
- Certified Meeting Professionals with College degree preferred.
- 2-5 years planning experience with logistical planning.
- On-site management and extensive database experience.
