Job Order: 5342
Staff Representative: Tim Jadwin
Position: Medical Education Coordinator
Location: Illinois
Company Summary:
Our client specializes in the creation of accredited professional education programs as well as nonaccredited scientific communications. They provide turnkey development of speaker programs, slide kits, medical journal articles/supplements, monographs, investigator symposia and advisory panels, and electronic and Web-based interactive programs. In addition to professional-targeted programs, our client develops educational materials for patients, caregivers, and consumers.
Description:
Job Responsibilities
Assist Event Planning Manager with scheduling and coordination of various scheduled speaker programs, and daily maintenance of speaker website and databases. Meeting coordination to include: air travel arrangements, ground transportation, hotel accommodations, and restaurant reservations.
Other Responsibilities:
- Maintain speaker database and website (update, monitor, user maintenance)
- Confirm and coordinate speaker programs
- Generate Meeting Correspondence: invitation, confirmation letter, travel confirmation, av requests, thank-you letters
- Speak directly with sales representatives or requesting institutions to finalize speaker program details
- Process slide/CD duplication orders
- Create and distribute monthly reports for speaker programs
- Process all meeting fees, vendor payments, and airfare charges
- Process honorarium and expenses reimbursement for each speaker
- Routing of all correspondence through agency proof reading department
- Work with the creative department to construct tent cards and name badges
- College Degree, emphasis in Communications/Marketing
- 2 years professional business experience in medical, healthcare industry preferred.
- Excellent verbal and written skills
- Highly organized
- Good time management skills
- Ability to multi-task, prioritize and troubleshoot
- Very detail oriented
- Self starter
- Proactive
- Extremely accurate using required software programs
- Microsoft Office, with STRONG emphasis on Access, Excel and Mail Merging - database management, Internet
