Job Order: 5532
Staff Representative: Tim Jadwin
Position: Project Manager
Location: California
Company Summary:
A full-service provider of healthcare communications, this company specializes in marketing development, medical communications, advertising and promotions.
Description:
Role(s):
This position is responsible for managing all aspects of CME/CE programs from inception to completion. The primary aspects include the facilitation of multidisciplinary program teams, interfacing with each department within the company, meeting grantor and management expectations, establishing strong faculty relationships, and ensuring that programs remain on target and within agreed-upon parameters. The Project Manager is responsible for budget development, maintenance and reconciliation, managing external suppliers, keeping programs on time and focused on primary objectives, providing ongoing updates to internal team members and client contact(s), and resource management. The number of simultaneous programs managed by each Project Manager is dependent on the scope and nature of each CME/CE educational initiative. In order to perform these functions, the Project Manager must have strong verbal and written communication skills. He/she must also be highly organized, have experience leading multidisciplinary teams, be adept at multi-tasking and prioritizing activities, have strong financial management skills, and be able/eager to motivate others.
Responsibilities:
- Build and maintain strong relationships with grantors and faculty members.
- Maintain and manage timely and professional written and verbal communications with grantors and faculty members.
- Ensure customer expectations are met on all levels of program activity.
- Establish and maintain a strong knowledge of the healthcare industry, disease states, and medical education.
- Develop new educational grant requests including budgets.
- Contribute to defining and articulating unmet educational needs within the CME/CE programming team.
- Assist Project Director and /or Vice President, Director of Programming in skills development and mentoring of team members.
- Manage budgeting, financial monitoring, and reconciliation of individual projects.
- Schedule and conduct start-up, interim and final team meetings for each project, establish and maintain time and events schedules, and provide ongoing updates to key stakeholders as required on each initiative to ensure successful management and completion.
- Facilitate progress of multidisciplinary project teams to ensure within-budget, on-time, on-target in meeting educational objectives.
- Oversee and facilitate development of all project activities, including faculty recruitment and ongoing communication, audience generation, content development, logistics management, registration/participant communication, production of materials, supplier performance, central file management.
- Assist in training new CME/CE project team members as required.
- Understand and adhere to all CME/CE guidelines (AMA, OIG, FDA, ACCME, ACPE, and IACET) and ensure they are communicated, understood and followed by teams.
- Adhere to all policies and procedures.
- A bachelor’s degree is required.
- An advanced degree in science or business is preferred.
- Three to five years of relevant job experience and experience with a CME/CE provider or in a healthcare communications environment is required.
- Marketing and/or communications project management experience in a medical or healthcare environment is required, as is the ability to grasp and retain scientific information.
- Computer aptitude (Word, Excel, PowerPoint, Internet) is a must.
