Job Order: 5701
Staff Representative: Tim Jadwin
Position: Meeting Planner/Program Planner
Location: Connecticut
Company Summary:
Our client goes beyond the traditional approach to produce cutting-edge medical education publications. Their capabilities are distinguished by access to renowned thought leaders and practicing clinicians from all medical disciplines who provide discerning expert opinion and clinical commentary.
Description:
Our client is searching for a full-time Meeting Planner / Program Planner.
Responsibilities include:
- Plan and implement meetings, conferences and special functions, which include recommending site locations that, fall within defined constraints of the budget and geographical requirements. Manage logistics, which include preparing meeting specifications, contracts, food and beverage, room block management, room set-up, audiovisual, and internet. In addition to all other contacts with the selected site.
- All aspects of program planning from concept to completion. Corresponding with Faculty and attendees. Key liaison with all speakers ensuring all travel needs is met and honoraria processed after the event.
- Database maintenance. Managing the registration process. Data entry & data integrity of attendees in the program registration system (File maker or on line web site).
- Preparation of program materials. Developing invitation, confirmation and welcome packets. Administrative functions such as coordinating mass mailing, and monitoring responses.
- Generation of reports, letters, badges, tent cards.
- Responsible for timely delivery of meeting supplies on site.
- Travel required. Responsible for on site execution of the event, including running registration, monitoring F&B functions, general session set up, and evening affairs such as reception and dinners.
- Minimum of 1 year meeting planning experience. Medical ed experience preferred, but not required.
- Ideal candidate is mature, discreet and professional.
- Extremely organized with ability to multi-task.
- Excellent written and verbal communication skills. Attention to detail in proofing materials.
- High level skills in word and excel and comfortable in learning new programs. File Maker Pro experience a plus.
- Travel required.
- BA/BS degree a plus.
