Job Order: 5741
Staff Representative: Tim Jadwin
Position: Meeting Planner
Location: Illinois
Company Summary:
Healthcare communications agency specializing in developing strategic healthcare communications through various sales promotions and educational solutions for healthcare clients.
Description:
Job Responsibilities
Manage the scheduling and coordination of promotional speaker programs. This includes daily maintenance of speaker database & tracking website and financial reimbursement. Coordination to include: air travel arrangements, ground transportation, hotel accommodations, and audio visual assistance.
Other Responsibilities:
- Maintain speaker database and tracking website (update, monitor, user maintenance)
- Confirm and coordinate speaker & inservice programs
- Generate invitations and confirmation letters for travel & AV requests.
- Interact with sales reps and consultants to finalize speaker program details
- Help distribute contracts and training information as needed to consultants
- Fully understand the training website to be able to field all questions from consultants, reps or clients
- Create and distribute weekly & monthly reports for speaker programs
- Process all meeting fees, vendor payments, and airfare charges
- Process honorarium and expenses reimbursement for each speaker
- Assist Account Management with planning & logistics of Advisory Board meetings
- Update speaker directories
- Create estimates as needed
- College Degree, up to 2 years professional business experience in meeting, event or convention planning is preferred.
- Excellent verbal and written skills, highly organized, good time management skills, ability to multi-task, prioritize and troubleshoot.
- Very detail oriented, self starter, proactive, extremely accurate using required software programs.
- Microsoft Office, with STRONG emphasis on Access, Excel and Mail Merging - database management, Internet
