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Job Order:

5428

Staff Representative:

Tim Jadwin

Position:

Account Coordinator

Location:

Pennsylvania

Company Summary:

A healthcare communications company.

Description:

Position Summary:
Responsible for providing administrative support to both Account Services and Creative as well as supporting defined billable client/project management tasks as assigned. Targeting a minimum of 400 hours billable hours.

General & Daily Responsibilities

• Manages on-site and assigned off-site client and internal meetings (logistics, meeting refreshments/meals, client travel to/from event)
• Coordinates travel arrangements for assigned team members
• Maintains and updates SVP calendars for meetings, vacation, travel, etc.
• Submits AMEX and expense report submissions as assigned (SVP and VP level)
• Manages routine office support assigned (faxes, copies, mail, phone calls, etc.)
• Creates and edits projects involving PowerPoint and Excel (client or internal)
• Manages client contact database (ACT) for assigned clients/accounts
• Manages coordination of account reconciliations and CRM summaries
• Learns relevant client processes for assigned accounts so as to remain compliant with contractual agreements (travel, expense submissions, project management as assigned)
• Completes assigned conference reports, phone confirmations, project management tasks by working directly with AEs
• Assists with the billing process and tracking account receivables
• Compiles a client reference file or library of competitive information, completed jobs and other key documents.

Minimum Qualifications & Skills Required

• High school diploma or equivalent with at least two years of administrative experience or 2-years of relevant experience in sales, advertising or marketing.
• Working knowledge of MS Word, Excel, PowerPoint and Outlook

Key Competencies

• Communication skills- oral & written
• Interpersonal savvy- easy to approach and talk to, builds rapport, relates well to people
• Project and task management- effectively and independently executes more than one task at a time, good independent judgment, solid organization skills,
• Planning- accurately scopes out length and difficulty of tasks and projects, anticipates and adjusts for issues and change in direction

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