All fees are paid by our clients. Our services are free to applicants.

Job Order:

5452

Staff Representative:

Tim Jadwin

Position:

Media Coordinator/Assistant Media Planner

Location:

New York

Company Summary:

A full-service advertising agency specializing in the health-care industry. They provide a wide range of marketing, educational, media, and creative services directed at healthcare professionals, providers, business-to-business targets, and consumers.

Description:

RESPONSIBILITIES:
Responsible for supporting the administrative activities of the media department Activities include, but are not limited to, the following:

• Take responsibility for the smooth and efficient day-to-day administrative operations of the department
• Support the media department in their efforts to serve the clients needs in a responsive, efficient, effective, and accurate manner
• Open and distribute department mail
• Departmental filing
• Maintain department binders
• Journal Logging: track ad placement/reproduction
• Resolve discrepant invoices and call for missing invoices and tearsheets
• Maintain good relations with outside vendors
• Enter schedule cost changes on PERQ after Planner approval
• Maintain manual cost database
• Plan internal and external meetings, including setting up for breakfast/luncheon meetings, as needed
• Departmental copying & faxing
• Assist planners with any administrative requests: check-in throughout day
• Consistently check-in with all planners throughout the day, and in particular, before leaving every night, to ensure help is not required
• Back-up PERQ computers
• Accept mail twice a week on PERQ computers
• All journals logged and filed by end of day Friday
• Discrepant invoices: Have all journals called and provide notes on needs list
• Add and delete agency and client personnel to comp lists

Requirements

• BA or BS required
• Strong communications skills (both oral & written)
• Outgoing individual who portrays enthusiasm while learning and working with others
• Proactive individual who is a self-starter and able to act independently
• Able to learn quickly and to use key learning’s to think ahead and grasp the big picture
• Strong math skills with willingness and enthusiasm to work with numbers on a daily basis
• Highly organized and able to multi-task on a consistent basis; Able to balance speed with accuracy
• Able to take direction from numerous people
• Proficient in PowerPoint, Excel and Word

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