Job Order: 5568
Staff Representative: Tim Jadwin
Position: Communications Specialist
Location: New York
Company Summary:
A healthcare advertising company.
Description:
Position Summary:
The HR & Communications Specialist is responsible for providing analyst-level support to the EVP, Global HR on HR and Communications activities. Responsibilities span across all aspects of HR (staffing, employee relations, compensation, etc.), and internal and external communications (maintenance and enhancement of the intranet site, internal & external announcements, etc.). He/ she must coordinate and interface with HR Generalists, global business Administrators, the Shared Services Group (benefits, payroll, HRIS) and outside consultants to effectively perform duties.
Specific Responsibilities:
- HR Duties:
- Act as subject matter expert on HR policies and processes, e.g., payroll, benefits, HRIS, exit interviews, new hire orientations, etc., and provide counsel to management, employees and HR colleagues on the above;
- Develop and analyze metrics/reports for senior management including headcount, attrition, staffing, compensation, etc. Develop process and coordinate with HR Administrators, Generalists, Finance and other global colleagues to clarify formats, gather information from various sources, "sanitize", roll up and report data;
- Provide junior HR Generalist support to Corporate Center Staff, including policy clarification, employee relations, compensation, recruiting and on-boarding;
- Assist Senior HR Generalist, Advertising NA with HR duties across entities without focused HR support, e.g., policy interpretation, offer letters, reference checks, etc.
- Assist EVP, Global HR with development and implementation of the HR compliance program, including Operational Risk, Information Security and Records Management. Ensure Corporate Staff records are properly maintained;
- Document and communicate HR processes and best practices, e.g., Employee Handbooks, etc.;
- Assist Global Director of Compensation with key activities, e.g., survey input process, market pricing, roll out of compensation programs, implementation of StepStone software, etc.;
- Partner with HR Coordinators, Generalists and Managers to share best practices and ensure seamless cross-BU coordination;
- Perform other HR related duties as requested.
- Communications Duties:
- Maintain Intranet site. Draft weekly welcome page content, create weekly portals (Question of the Week/Company Spotlight) and post press releases. Coordinate process to update key data, e.g., organization charts, brand and/or business changes, etc., by leading/ partnering with global administrative colleagues. Monitor and report on utilization, and provide recommendations to improve appearance and utility of the site;
- Proof and/or draft organization announcements, new business wins and award news. Secure approvals, post to intranet site, and distribute to appropriate internal and/or external audiences, e.g., business wire, etc.
- Inform Corporate Communications in Paris of newsworthy announcements;
- Coordinate comprehensive data collection process for Annual Report;
- Coordinate with EVP, Global HR and outside communications consultant to edit/ post weekly CEO Blog, and other special projects;
- Perform other Communications related duties as requested.
- Undergraduate degree in related discipline and/or certification program, e.g., SHRM certified;
- 2+ years supporting HR and/or Communications functions;
- Excellent listening, written and verbal communication skills;
- Solid understanding of HR policies and procedures;
- Detail oriented and knowledgeable on HR transactions and processes;
- Ability to identify issues, prioritize and recommend appropriate solutions;
- Strong ability to assess, troubleshoot and improve processes;
- Demonstrated quantitative and analytical skills;
- Able to establish a high level of trust and credibility in the organization;
- Ability to work autonomously in a fast paced, highly matrixed organization;
- Strong interpersonal, influencing and collaboration skills, with the ability to interface at all levels of management and personnel both internally and externally;
- Exceptional project and time management skills, flexibility to manage multiple priorities in high volume environment;
- Comfortable with systems and technology, demonstrated ability in problem-solving technical issues;
- Strong computer skills with experience in Intranet Applications, Windows NT, Excel, PowerPoint, Visio and other applicable HRIS software.
